U.S. Courts Financial Specialist in Atlanta, Georgia

  • Duties

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Duties
Summary

The Circuit Executive's Office of the U.S. Court of Appeals for the Eleventh Circuit is accepting applications for the position of Financial Specialistto discharge financial responsibilities. The Financial Specialist performs administrative, financial, technical, and professional work related to financial accounting, internal controls, self-assessment audits, and budgetary activities for the Office of the Circuit Executive (CEO) and Court, including ensuring compliance with the appropriate guidelines, policies, and approved internal controls.

Key Requirements

  • Bachelor's degree from accredited college or university;
  • Required to undergo a background investigation;
  • 3+ years of financial experience;
  • U.S. Citizen or eligible to work for the federal government;
  • Previous federal court experience desired; and
  • Government financial, budget, or procurement experience desired. Major Duties
  • Assist with the formulation, evaluation, and implementation of policies, procedures, and protocols related to financial operations and budgetary execution throughout the CEO.
  • Perform periodic reviews to ensure that the CEO is in compliance with Guide to Judiciary Policy, internal controls, and generally accepted accounting principles (GAAP).Prepare documents to identify any findings and develop written recommendations for changes.
  • Maintain, reconcile, and analyze accounting records, as well as subsidiary ledgers for allotments and other fiscal records. Review and/or perform accounts payable and accounts receivable duties and have responsibility for the accuracy and accountability of monies received and disbursed by the CEO. Prepare, update, examine, and analyze a variety of regular and non-standard reports. Design, develop, and maintain spreadsheet formats and programs for analyzing financial information.
  • Ensure that appropriateinternal controls for disbursement, transfer, recording, and reporting of monies are followed. Review vouchers for payment related to expenses incurred by the CEO for appropriateness of payment.
  • Assist with monitoring of daily appropriated fund balances, reprogramming, and transferring funds as necessary and appropriate.
  • Works closely with the Management Analyst for non-appropriated fund matters and the CEOs annual internal control/self-assessment audit. Learn more about this agency
Responsibilities

Major Duties, continued

  • Serve as backup to the travel reviewer and to the Court's Property Disposal Officer.
  • Serve as backup to the Procurement Specialist for the purchase of office supplies, court-wide shredding pickups by vendor, and delivery of empty bins to chambers and other offices.
  • Prepare financial, budget, procurement, administrative, and judicial conference memoranda, reports, and other documentation as needed.
  • Organize and oversee the maintenance and disposition of the CEOs financial records, under the direction of the Records Manager.
  • Assist with the maintenance of the Internal Control Manual (ICM).
  • Project lead for the development and maintenance of the annual self-assessment tool for transactions related to the following functional areas: finance, procurement, property management, human resources, and budget for the CEO.
  • Perform audits of sampled transactions for certain functional areas.
  • Incumbent uses a wide variety of manual and automated accounting systems and cash management tools and might assist or train other court employees in the use of these systems and tools.
  • Incumbent provides assistance in carrying out the biennial Judicial Conference, which requires limited travel.
  • Perform other functions and special projects within the CEO as assigned.
Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status

No

  • #### Job family (Series)

0501 Financial Administration And Program

  • Requirements

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Requirements
Conditions of Employment

Applicants must be a United States citizen or eligible to work for the federal government. All applicant information is subject to verification. The appointment is provisional and contingent upon the satisfactory completion and approval of a ten-year background investigation with periodic updates every five years thereafter. It is the policy of this court that all new personnel are hired for a twelve-month initial probationary period, at the end of which time their work and progress will be evaluated. All court employees are required to adhere to a Code of Conduct for Judicial Employees, copies of which are available upon request. Employees of the United States Circuit Courts are considered "at-will" employees, and, as such, may be terminated with or without cause. The Office of Personnel Management civil service position classification standards and appeal procedures do not apply to federal court employees. The Federal Financial Reform Act requires direct deposit of federal wages for court employees.

Qualifications

REQUIREMENTS: Incumbent must present a professional demeanor and possess exceptional interpersonal and organizational skills, as well as extensive knowledge of accounting and how to use automated systems to perform day-to-day activities. The substantial amount of interpersonal communication required in the fulfillment of the duties and responsibilities of the position makes it necessary that the candidate manifest the highest degree of professionalism, poise, courtesy and tact at all times. Skill and accuracy in working with numerical calculations. Ability to understand relationships among accounts and how accounting procedures relate to the overall business of the CEO. Ability to troubleshoot errors and their probable causes. Skill in monitoring and reconciling accounts and ledgers. Skill in reconciling invoices, vouchers, and records of payment. Ability to learn and adhere to standards and objectives of internal controls, and the purpose and processes related to budget decentralization, to include allotments. Knowledge of the overall fiscal reconciliation process. Ability to learn judiciary regulations and the CEOs processes and practices related to budget planning, execution, and funds management. Ability to ensure accuracy and completeness of data and comply with internal controls, regulations, and policies to prevent legal or personal liability. Ability to conduct internal reviews of financial activities and develop written recommendations for improvements. Ability to make decisions based on thorough knowledge of the policies, practices, and guidelines related to financial management. Ability to communicate effectively (orally and in writing). Ability to interact effectively with individuals and groups. Skill in the use of automated equipment including word processing (Word and WordPerfect), Excel, financial databases (Sage 50/Peachtree Accounting and JIFMS), Access, and/or other database applications, preferred. In addition, must be dependable, a team player, and capable of working effectively in a high volume, fast paced office. Ability to lift and move files, materials, and equipment (approximately 50 pounds).

QUALIFICATIONS: * A bachelor's degree from an accredited college or university. * At least three years of progressively responsible financial experience which demonstrates the particular knowledge, skills, and abilities to successfully perform the duties of this position. * Three years specialized experience, including at least one year equivalent to work at the classification level 26 (CL-26). DESIRED QUALIFICATIONS AND SKILLS: Preference will be given to applicants who possess the following: * A bachelor's degree in Accounting or Finance from an accredited college or university. * Previous experience in a federal court or court or experience in a legal environment. * Government financial, budget, or procurement experience.

Education

Please read the "Key Requirements."

Additional information

EMPLOYEE BENEFITS: Judiciary employees are entitled to benefits similar to those of other government employees including:

Paid Vacations Paid Holidays Sick Leave Health Insurance Dental/Vision Insurance Life Insurance Flexible Benefits Long-Term Care Insurance Within-Level Salary Increases Time in Service Portable Retirement Plan with matching contributions Flexible Work Schedule Professional Environment

THE UNITED STATES COURTS ARE EQUAL OPPORTUNITY EMPLOYERS

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How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Applications will be screened for the best-qualified applicants.

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Background checks and security clearance
Security clearance

Other

  • Required Documents

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Required Documents

Resume, cover letter, and writing sample (3 pages or less).

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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Benefits

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  • How to Apply

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How to Apply

A letter of application (cover letter) with a resume and a self-edited writing sample of no more than three pages should be mailed to:

Cheryl Vessels Assistant Circuit Executive for Human Resources Eleventh Circuit United States Court of Appeals 56 Forsyth Street, NW Atlanta, Georgia 30303

The selected candidate will be subject to a mandatory background investigation as a condition of employment.

Reimbursement for expenses associated with interview(s) and/or relocation is not available.

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Agency contact information
Debbie Walker
Phone

404-335-6202

Email

Emailnotaccepted@ca11.uscourts.gov

Address

US Court of Appeals-Eleventh Circuit 56 Forsyth Street, N.W. Atlanta, GA US

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Next steps

The best-qualified applicants will be selected for an interview and will be contacted to schedule the interview. No other applicants will receive notification.

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  • Fair & Transparent
Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

  • Equal Employment Opportunity (EEO) for federal employees & job applicants

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Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:

  • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
  • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
  • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

Learn more about disability employment and reasonable accommodations or how to contact an agency.

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Legal and regulatory guidance
  • Financial suitability
  • Social security number request
  • Privacy Act
  • Signature and false statements
  • Selective Service
  • New employee probationary period

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/499833500. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.

Open & closing dates: 05/16/2018 to 06/01/2018

Salary: $51,408 to $83,613 per year

Pay scale & grade: CL 27

Work schedule: Full-Time

Appointment type: Permanent